Call for tenders and deployment of management software

Select the right fleet management tool and embed it into the team’s daily operations:

• Select the most suitable management software through a structured tender process
• Coordinate technical deployment (API connections, structure, configuration)
• Onboard users and integrate the tool into the team’s daily practices

Key figures and context

• Fleet managed without dedicated software: untracked usage, limited oversight
• Need for a tool connected to suppliers to centralize data and support decision-making
• Deployment to be paced without disrupting ongoing fleet management

Mission timeline

• Phase 1: Gather stakeholder needs, map users (operational + consultative), define the structure
• Phase 2: Creation of specifications
  Tender issued to 3 suppliers + comparative analysis of proposals (quantitative, qualitative)
• Phase 3: Organize presentations + challenge the preselected offer
• Phase 4: Contracting + deployment (API connections, configuration, follow-up meetings, team adoption)

Our added value and results

• Market solution benchmarking used to guide the choice based on objective and sustainable criteria
• Offers challenged using our knowledge of pricing practices to secure contractual terms
• End-to-end deployment management: supplier coordination, APIs, and team adoption handled
• 1 software selected and contracted
• Supplier API connections operational
• Team autonomous on the tool after the 3-month deployment